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Administrative Assistant/Business Support Specialist

Posting #: 2024-001

Date of posting: March 8th, 2024

Location: Fort Collins, Colorado 80524

Residency Requirement: U.S. Citizen or Permanent Resident (Green Card)

Time commitment: Full time

Travel requirements: None

Reporting structure:  Reports to the CEO

Salary Range:  $39,000 – $58,000 (depending on experience)


Czero is a dynamic, rapidly evolving engineering services/contract research and development firm committed to helping our clients develop innovative technologies that reduce energy consumption and harmful emissions. Czero is in Fort Collins, Colorado and employs around 33 people, most of whom have engineering degrees.


Are you intrigued by the inner workings of a small business and eager to gain hands-on experience across various departments? Our administrative assistant/Business Support Specialist role offers a unique opportunity to dive deep into the heart of our company's operations. As an integral member of our team, you'll be at the forefront of daily activities, supporting key functions and collaborating with colleagues at all levels. From managing schedules and coordinating meetings to handling correspondence and assisting with projects, you'll have a front-row seat to observe how each piece fits into the larger organizational puzzle.

This position isn't just about administrative tasks; it's a gateway to understanding the intricate dynamics of a small business from top to bottom. You'll have the chance to interact with leaders, participate in decision-making processes, and gain firsthand insight into the nuances of running a successful enterprise. If you're ready to embark on a journey of professional growth and discovery, join us and unlock the door to a myriad of opportunities within our thriving company.

We are committed to a diverse and inclusive work environment - women and minorities are strongly encouraged to apply to work with us.



Bachelor's degree

Experience required

Minimum of 5 years of experience

Representative tasks

  • Support day-to-day operations
  • Manage visitor and guest management
  • Answer phones
  • Manage various calendars and schedules
  • Coordinate meetings
  • Maintain the filing system
  • Book travel arrangements
  • Manage office correspondence and mail
  • Oversee external cleaning entity
  • Research, obtain quotes as necessary and order supplies
  • Track all receiving
  • Correspond/interact with vendors as needed
  • Plan, organize, and coordinate events for Czero as well as other attendees
  • Assist with hiring activities including Onboard/Offboard employees
  • Coordinate internships
  • Document business processes/procedures
  • Assist with planning, organizing, and coordinating of business activities
  • Strive to reduce costs and increase efficiencies
  • Assist with tracking projects and monitoring the company’s labor, expenses and revenues
  • Ability to learn or possess lead generation skills
  • Maintain contact lists
  • Update CRM
  • Ability to learn or possess general accounting knowledge (A/P, A/R) and enter data into Quickbooks
  • Assist with other Czero entities
  • Other duties as assigned

Essential for this position

  • Proven track record of being strong individual contributor and executor
  • Proactive initiative and drive to take action
  • Well organized, with great attention to detail, quality, and accuracy
  • High data entry proficiency and accuracy
  • Able to take direction well, yet operate independently
  • Strong listening, written and verbal communications skills
  • Able to multi-task and effectively manage your time and priorities
  • Creative problem solving skills
  • Flexible and adaptable to changing situations
  • Team player and a readiness to collaborate
  • Customer service mindset
  • Experience with business software, especially Microsoft Office 365

Additional consideration given to those with experience in these areas

  • Business development and lead generation
  • CRM systems, especially SalesForce
  • Quickbooks
  • Social media skills, especially Linkedin
  • Market research
  • Working with service companies
  • Working with engineering companies
  • Working with the government

The right fit for our team

Beyond technical ability, we’re looking for someone who is smart, creative, innovative, hardworking, and able to handle multiple projects at a time, Everyone at Czero has an innate desire to learn and broaden their knowledge base and skills and enjoys a tough challenge. Additionally, we have a true team environment, so it’s crucial that you can collaborate effectively with diverse team members.

If you join our team, you will find Czero an interesting, challenging, and rewarding place to work. Your contributions will make a significant impact on high-profile projects that are positive for our clients, the environment and the economy.

Salary and Benefits

Czero offers a flexible and collaborative workplace with competitive salary and a generous benefits package, including:

  • Employer sponsored health insurance
  • Employer paid long term disability
  • 401k retirement plan with employer match
  • Flexible schedule
  • Paid time off, accumulating from your first day
  • Annual discretionary bonus and salary adjustments


Czero is a dynamic, rapidly evolving engineering services/contract research and development firm committed to delivering high-quality solutions to our clients.  Czero specializes in early-stage R&D in the areas of cleantech, energy, power generation, and transportation.  We are 17 years old and have delivered on over 400 projects. Our clients include the Department of Energy, the Department of Defense, National Labs, Universities, and companies of all sizes including start-ups. Our team takes on wide-ranging engineering challenges, developing new technologies and delivering high quality proof-of-concept prototype systems. We are passionate about the environment, and our work centers on scalable, cost-effective solutions to increase energy efficiency, improve energy storage and delivery, and decrease harmful emissions. Czero has a strong network of partner companies, suppliers, and university collaboration partners, including Colorado State University often working with university researchers on cutting edge technology development. If you join our team, you will find Czero an interesting, challenging, and rewarding place to work. Your contributions will make a significant impact on high-profile projects that are positive for our clients, the environment, and the economy.

We celebrate employment equity and diversity. We encourage applications from all qualified individuals and do not discriminate based on disability, race, ethnicity, religion, gender, sexual orientation, age, veteran status, or any other basis protected under federal, state, provincial or local laws. Czero is an equal opportunity employer.


Please do not contact us regarding this or other positions at Czero; we already have an established relationship with a great recruiting team. Thanks!